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Position Summary

The Superintendent is responsible for the overall success of the project, including cost, schedule and execution, people/team development, relationship building, safety and quality. Specifically, this position is accountable for on-site coordination for all project phases, including subcontractors, material, and equipment, ensuring that specifications are followed, and that work is proceeding on schedule and within budget.

Essential Functions

1. Know and understand project cost book.

2. Achieve baseline and maximize profitability within project.

3. Understand and manage subcontractor scopes of work to minimize additional cost.

4. Resolve additional costs and disputed items promptly in coordination with Project Manager (i.e. extra tickets, subcontractor overtime, etc.)

5. Understand General Conditions and work to maintain respective budgets and project labor plan to optimize savings wherever possible.

6. Assist in development of an accurate baseline schedule, and ensure achievement of baseline schedule.

7. Identify and develop action plan early on to mitigate negative impacts to baseline schedule.

8. Own the sequencing, logic, flow, duration and activities within the project schedule updated on a weekly basis.

9. Work to maximize the efficiency and profitability of all self performed work.

10. Learn, understand and embrace technology.

11. Develop and maintain sound relationships both internally and externally, so that customers and project teams desire future work with the Project Superintendent and PARIC.

12. Ensure that all of CBS’ established safety and quality control processes and procedures are followed without exception. Conduct daily routine safety audits, assure work in place conforms to project documents, and engage safety and quality managers as applicable.

13. Experience in projects exceeding $50 million preferred.

AAP/EEO Statement

Cooperative Building Solutions is an Equal Opportunity Employer/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability or protected Veteran status.

Position Overview

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The Executive Assistant of Cooperative Building Solutions plays a vital role as an administrative professional who provides essential support to ensure the efficient operation of the organization. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. The Executive Assistant ensures that daily operations run smoothly and contributes to the overall success of the organization.

Essential Functions

• Scheduling & Travel Arrangements: Maintain calendars, including scheduling meetings, and appointments, and travel arrangements.

• Expense Reports: Prepare expense reports and ensure timely reimbursement

• Communication: Handle incoming and outgoing communications, including emails, phone calls, and correspondence. Acts as the point of contact among executives, employees, clients and other external partners

• Document Preparation: Prepare and edit documents, reports, AIA contracts, and presentations; play a key role in compiling Facility Planning Study reports and presentations, CBS 101, and Bid Result presentations

• Data Entry: Enter and update data in various systems, databases, and spreadsheets. Includes the creation of job numbers in CMIC, Pipeliner, and BIM.

• Office Management: Maintain office supplies and manage records. Ensure the office runs efficiently and is well-organized.

• Event Planning: Coordinate and plan corporate events, meetings, lunches, and assist when needed on conferences. Manage event logistics, including venue selection, catering, and guest lists.

• Confidentiality: Handle sensitive information with discretion and maintain confidentiality. Ensure all confidential documents are securely stored and managed.

Qualifications / Competencies

·         Bachelor's degree preferred in Business Administration, Communications, or a related field.

·         Excellent time-management and organizational skills

·         Ability to pay attention to detail

·         Capable of handling multiple tasks simultaneously without compromising quality.

·         Basic understanding of frequently used computer software and programs such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

·         Strong interpersonal skills and the ability to work well with all levels of staff and external clients.

·         Excellent verbal communication skills, with the ability to interact professionally with all levels of staff and external clients.

·         Strong writing skills for drafting emails, reports, and other documents.

·         Ability to build and maintain positive relationships with colleagues, clients, and stakeholders.

·         Strong team player who can work effectively with others.

·         Ability to analyze situations and make informed decisions.

·         Ability to handle confidential information with the utmost discretion and integrity.

·         Willingness to take on new challenges and responsibilities as needed.

·         Ability to adapt to changing priorities and work environments.

Position Type / Expected Hours of Work

This is a full-time position. Days and hours of work are typically Monday through Friday, 8:00 a.m. to 5:00 p.m., although hours may vary from time to time in order to support the needs of the team.

AAP / EEO Statement

Cooperative Building Solutions is an Equal Opportunity Employer/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability or protected Veteran status.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.